Location
Identify the jobsite, asset, room, or service area.
Proof-of-work report template
Create proof of work customers can understand.
Document who completed the job, where and when it happened, what was found, what was done, and what the final result looked like.
No account required · Up to 6 photos · PDF created in your browserReport checklist
What to document before leaving the job
A useful report gives the customer a clear record without pretending to be a permit, inspection certificate, or technical certification.
- 01Company, customer, location, technician, work order, and service date.
- 02The requested scope or reported problem.
- 03Arrival condition and relevant before photos.
- 04Findings based on what was actually observed.
- 05Work performed and meaningful parts or materials.
- 06After photos, test or reading results, and final status.
- 07Recommendations and optional customer name or signature.
Photo sequence
Use photos that explain the job, not just prove you were there.
Wide context, close detail, and a final result are usually more useful than several nearly identical pictures.
Condition
Record the relevant state before work begins.
Work evidence
Show a meaningful step or component that supports the written record.
Result
Capture the final visible or operating condition.
Example wording
Short, factual notes customers can understand
State what was reported, what you observed, what you did, and the condition when you finished. Avoid conclusions you did not verify.
Problem reportedCustomer requested replacement of the damaged warehouse door closer.
FindingCloser body was leaking fluid and did not control the closing speed on arrival.
Work performedRemoved the failed closer, installed the replacement, adjusted closing and latching speeds, and cleared packaging.
Final statusDoor closed and latched during repeated functional checks. Customer advised to report any change in operation.
Good fit
When a photo report helps
- Invoice and payment support
- Customer job records
- Subcontractor verification
- Property-manager updates
- Warranty and callback context
- Internal quality review
Common questions
Questions about this report
What counts as proof of work?
Useful proof usually combines identifiable job details, a date, factual notes, relevant before-and-after photos, work performed, and the final status.
Is a signature required?
No. Closeout Snap allows an optional customer name and signature, but whether acknowledgment is appropriate depends on your business process and contract.
Does a proof-of-work report replace an invoice or contract?
No. Keep the report with the invoice, contract, permits, test records, and any other documents required for the job.